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Definition of Elope wedding planner service:
This service shall be provided within a six-month timeframe from the date of booking, and shall be limited to a maximum of 25-40 guests in attendance. The service includes assistance with finding a suitable location, selecting vendors, and assisting in any necessary paperwork or legal requirements.

Preparation (before the contract is signed)
Wedding Preparation & planning
Initial Meeting: To meet the couple, and determine if both parties are a good fit.
One in-person or online planning meeting. (depending on living location)

After booking of Elope wedding planner service meeting will be set as follows:

Meeting 1 – Preliminary meeting to kick off the planning process
(scheduled within 2 weeks of booking)
Introduction to our Online Planning Tools with custom tailored Elope package Checklist
Venue selection ( 3 - 5 venue options will be given, based on the clients ideas and budget)
Vendor selection(s)

Meeting 2 – Within the first 1 - 2 months after booking
Review ceremony and reception details
Review vendor contracts and rental orders
Review and proof BEO provided by catering manager
Discuss design & décor / flower details and review arrangements and logistics
Create preliminary wedding day timeline

Meeting 3 – 30 days prior to wedding date
Finalize ceremony and reception details
Ceremony and reception venue walk-through
Review floor plans, table count, guest list and seating assignment
Review detailed day-of plans
Finalize day-of timeline
Tie up any loose ends
Needed communication related to all wedding details for the entire month prior to wedding date
Timeline Creation & Management
Create a comprehensive and all-inclusive wedding day timeline
Create a condensed Bridal Party/Family schedule of events
Create a detailed load-in/load-out event timeline for all vendors

Timeline Creation & Management 
Create a comprehensive and all-inclusive wedding day timeline 
Create a condensed schedule of other events (if added on)
Create a detailed event timeline for all vendors 

Vendor Coordination 
Coordinate and confirm day-of logistics with all wedding vendors and venue
Create a vendor contact list and comprehensive load-in/load-out event timeline
Communicate and distribute final timeline and vendor contact list to all vendors week of wedding 

Wedding-Day Management 
Act as the primary point of contact on the day of the wedding for all vendors and wedding party 
Complete coordination of wedding with one assistant event coordinator for up to 8 hours 
Greet and direct all on-site vendors 
Manage set-up of both the ceremony and reception sites 
Oversee all details before and during the ceremony 
Ensure correct setup of ceremony site (sound check, floral, lighting, programs, chairs, etc.) 
Ensure correct setup of cocktail hour and reception (guest book, escort/place cards, family photographs, tables, chairs/chair covers, linens/napkins, floral, menus, table numbers, dance floor, DJ/ band staging, favors, gift table, etc.) 
Placement of personal items including: programs, readings, family photographs, unity candle, guest book, toasting flutes, cake knife & server set, table numbers, escort/place cards, menus, favors, gifts, bride’s clutch etc. 
Coordinate with photographer for first look photos and properly timed all other photography 
Gather wedding party and family members for pictures as needed 
Direct ushers with seating of guests and program distribution 
Pin boutonnieres and corsages, hand out bouquets, assist with flower girl baskets, etc. 
Welcome and assist guests with any special needs or questions throughout the day 
Cue officiant, musicians, and bridal party at the ceremony 
Escort late arriving guests to available seats 
Bustle wedding gown after ceremony 
Transfer any personal/décor items from ceremony to reception venue (a fee will be added to this service) Oversee all symbolic/religious events during the reception 
Coordinate with the DJ or BAND to ensure smooth flow of all announcements as well as the Grand Entrance, Blessing, Toasts, Cake Cutting, Special Dances, Bouquet/Garter Toss 
Package the top-tier of the wedding cake for the MOB or MOH to transport and freeze 
Distribute final payments and/or gratuities to vendors on your behalf 
Secure gifts and keepsakes with designated family member, hotel room or off-site location 
Collect all personal items and prepare them for transport 
Coordinate teardown 

After The Wedding 
Vendor follow-up to confirm all rentals have been returned and outstanding issues have been addressed. 
A follow up meeting with couple.

Elope Wedding Planner Services:

Package Discription